our Service
Society Management Service
INTRODUCTION
Society Management Service refers to a professional service that handles the day-to-day operations, legal compliance, maintenance, and administrative needs of residential or commercial housing societies (like apartment complexes or cooperative housing societies). These services ensure the smooth functioning and management of the society.
Who Needs It?
- Cooperative Housing Societies
- Apartment Welfare Associations
- Gated Communities
- Commercial Complexes
What We Do
At Rokade Associates, we offer end-to-end Society Management Services designed to simplify, streamline, and professionally manage the operations of housing societies across Maharashtra. Our expert team ensures that your society runs smoothly while staying compliant with legal standards and financial regulations.
Let’s understand our Society Management Services in details:
Administrative Support
We take the hassle out of society administration. From maintaining accurate member records and organizing AGMs to preparing circulars, notices, and official minutes, our team ensures your society functions efficiently, transparently, and in full compliance with statutory guidelines.
Our Offerings:
- Organizing and updating a master list of all residents.
- Maintaining individual files for flat owners and shopkeepers.
- Maintaining dedicated files and registers such as main society file, meetings file/minute book, car parking allotment register, asset and material register, AMC schedule file/register, and the register of shares issued.
- Maintaining the records of Attendance Register.
- Issuing ID Cards to keeping the track of it in a register.
- Maintenance of statutory registers i.e. Share Register, Form ‘J’, Form ‘I’ Register, Property Register, Sinking Fund Register, Investment Register, Bank Book, etc.
Accounting & Financial Management
Rokade Associates handles your society’s complete financial ecosystem. We manage billing, maintenance fee collections, budgeting, expense tracking, and financial reporting. Our expert accountants also take care of audits and statutory tax filings, ensuring clarity and accountability in every transaction.
Our Offerings:
- Preparation and maintenance of society accounts and ledgers
- Monthly maintenance bill generation and distribution
- Vouchers and cheque payments to authorities and service providers
- TDS deduction and timely deposit with the Income Tax Department
- Petty cash management with proper registers
- Timely deposit of cheques and cash into bank accounts
- Maintaining registers of paid bills and transactions
- Regular updates of payment and expense records
- Tracking and follow-up for outstanding dues
- Coordination of statutory audits with registered auditors
- Transparent financial reporting to the managing committee
Maintenance & Facility Management
At Rokade Associates we ensure your premises remain clean, safe, and well-maintained all the time. Our team coordinates with trusted vendors for services like security, housekeeping, landscaping, electrical/ plumbing repairs, and more, keeping your society in top-notch condition year-round.
Our Offerings:
- Supervision of housekeeping and cleaning services
- Coordination of lift, electrical, and plumbing maintenance
- Management of building security services and personnel
- Maintenance of water tanks, drainage, and common utilities
- Upkeep of registers for water, electricity, and other charges
- Landscaping and garden maintenance
- Scheduled pest control services
- Monitoring repair and renovation works
- Handling Annual Maintenance Contracts (AMCs)
- Coordination with municipal bodies for waste disposal and sanitation
- Ensuring smooth functioning of generators, lighting, and intercoms
- Complaint register management and issue resolution
- Routine inspections for facility upkeep and safety
Legal Compliance
Rokade Associates ensures your society meets all legal obligations with timely and accurate compliance support under the Maharashtra Cooperative Societies Act. From registration assistance to filing GST, TDS, and annual returns, we manage the paperwork so you stay legally sound and stress-free.
Our Offerings:
- Assistance with society registration under the Maharashtra Cooperative Societies Act
- Preparation and filing of mandatory statutory returns (GST, TDS, etc.)
- Coordination with Chartered Accountants and legal advisors for audits and filings
- Maintaining updated records of legal documents and licenses
- Ensuring compliance with RERA, cooperative housing norms, and local regulations
- Preparation and submission of annual reports and audit documentation
- Support in drafting and reviewing society bye-laws and amendments
- Handling correspondence and notices from government authorities
- Timely renewal of statutory registrations, licenses, and certificates
- Legal guidance for dispute resolution and recovery matters
Communication & Member Engagement
Rokade Associates fosters transparent communication and active member participation to build a harmonious community. Our team manages internal communication, addresses resident complaints, and provides timely updates, ensuring every member stays informed and engaged in the decision-making process.
Our Offerings
- Drafting and circulation of notices, circulars, and meeting agendas
- Organizing and managing Annual General Meetings (AGMs) and Special General Meetings (SGMs)
- Recording and maintaining meeting minutes
- Addressing and resolving resident complaints
- Facilitating communication between managing committee and members
- Providing updates on activities, schedules, and finances
- Conducting polls, surveys, and decision-making support
- Managing notice boards and digital communication channels
- Encouraging community participation in events and initiatives
- Maintaining grievance registers and feedback systems
- Sharing important updates via WhatsApp and digital group
Technology Integration
To bring convenience to your fingertips, Rokade Associates also offer digital tools and platforms that make society management smarter. From online bill payments to real-time service requests and updates, our tech-enabled approach brings efficiency, speed, and transparency.
Our Offerings
- Implementation of society management software for centralized administration
- Online generation and distribution of maintenance bills
- Enabling digital payment options for maintenance and utility charges
- Real-time complaint registration and tracking through mobile or web platforms
- Digital record-keeping of accounts, meetings, and legal documents
- Automated reminders for payments, meetings, and renewals
- Member communication via SMS, email, and WhatsApp notifications
- Online resident directories and vehicle management systems
Why Choose Rokade Associates for Society Management Services?
We offer dependable residential society management backed by experience, accuracy, and professionalism. Our services are tailored to meet the unique needs of each society, ensuring transparency, convenience, and peace of mind for both residents and managing committee members.
Choose Rokade Associates today, to experience expert, reliable, and fully managed Society Management Services.
We take care of your society, so you can enjoy with your community.
Need help? Talk to our Experts today!
Whether it’s a property issue, a societal matter, or a paperwork hassle, we’re here to guide you. Just schedule your appointment and we’ll take it from there.
